Drupal - Intranet

• Navigate to the page you want to edit
• Press the “Edit” tab on that page.
• Make your changes and press “Save”.

• In the black bar at the top of your page, choose Add Content > Basic Page
• Fill in the title and put the main text of the page in the Body section.
• If you want an image on your page, in the Image section, press Select Media. Choose an image of at least 590x288 pixels from your computer and press “Submit”.
• The Audience/Visibility section allows you to restrict that page to particular Raven Groups - Members of "Cambridge University Library" is the default (which is all UL and Affiliate staff).  If you want to restrict a page to a Lookup Group not listed, email the DS helpdesk to get it added.
• At the bottom of the page, in the menu settings, choose your departmental home page as the parent item to nest it in the correct place.
• To keep the page hidden while you are working on it, at the bottom of the page, on the “Publishing options” tab, untick the “published” box – the page will then only be visible by editors (and will be pink in colour).  When you are ready to make it available to all, tick the “published” box.

• Hover over the “home” icon in the top left-hand corner and click “Index”. 
• Click on “Files”.
• Click “Add file” and navigate to the file.  Select the file and click “Upload”.
• Then click “Next”
• If you want your document to be publicly shared on the intranet, check the circle on the ‘Destination’ message which says ‘Public local files served by the webserver’ and then click “Next”
• Your file should then appear at the top of table under ‘Title’. Now Click on your file.
• This should take you to a pdf of your document, click on it, which should open the document.  Now copy the URL from the top of the page.
• Go back to the home page, and navigate to where you want to upload your document, when you have found the right page click “Edit”
• Scroll down to the ‘Body (edit summary)’ , type the name of your document, highlight it, then select the ‘Link’ (crtl+K) symbol – which looks like this to insert a link

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• Under the ‘Link Type’ select URL and paste the URL you copied earlier into the ‘Link*’ field.
• Scroll down to the bottom of the page and click “Save”.  Your document should now be live on the intranet.

Events are the individual items in the “What’s On” section of the homepage.  The page displays the next 3 events, chronologically. One of these will usually be the current exhibition. Past events will automatically be removed.

To add an event:

1 Go to the site and log in

2 In the black bar at the very top of your screen, go to Content  >  Add content > Event

3 Enter a Title – this will appear on the Library homepage

4 In the Body section, enter a description of the event.  You can put links, italics, lists, bold text, and other formatting here using the controls at the top of this box. If you are copying and pasting text from somewhere else, please use the clipboard with the “W” icon  to ensure you retain the correct formatting.    

5 Enter an Event link.  You will need to enter a link title and a URL.  On the homepage, the event title will link to the URL.

6 Enter an Event location.

7 Optionally enter an Event time.  Times should be written in 24 hour format, with a colon between hours and minutes.  Leave this blank for an all day event.  If present, this will display on the homepage.

8 Add an Event date.

• For a one-off: Untick the Show End Date box. Click in the Date box.  This will enable you to pick a date from a pop up calendar.
• For an event that spans multiple days or is repeated:  Untick the Show End Date box. Click in the Date box.  This will enable you to pick a date from a pop up calendar. Tick the Repeat box and fill in the repeat rule.  Remember to exclude any Library closed days that occur with the event’s timeframe, by ticking the “Exclude date” box and selecting the relevant date(s).

9 Optionally choose an Event type. If you choose Friends Event or Sandars Lecture, the event will appear on the programme pages for those areas.  If you choose Exhibition, it will not appear on the What’s on page as this is added to that page manually for technical reasons.

10 Optionally enter an Event speaker.

11 Click the Save button at the bottom of the screen.

To edit or remove an event:

1 Go to the site and log in

2 Hover over the event you want to remove or edit.  A cog icon will appear in the top right hand corner of the event

3 Click the cog icon and a menu will appear with two options; edit or delete

4 If edit, make your changes and click Save. Please note that if you delete an item, it is permanent and cannot be undone.

The following is what you see in the Spotlight section on the homepage: an image, a title, intro texts and a black ‘Read more’ button.

1. Move your mouse over the teaser, you will see cogwheel on the right hand side. Click on it and select Edit.
2. Change the title in Administrative title field box
3. Add intro texts in Body textarea and change text format to Full HTML
4. Add an image for this teaser: Click ‘Select media’, Follow the instruction. Please bear in mind that the image you upload must be larger than 250px by 250px
5. In the link section, where controls the texts and link of the black Read more button, you need add the URL of the page you want your audience to visit when they click on Read more button.
6. Once you are happy with your changes, click save.